The registration desk is the facility provided at an event wherein all the event-related matters are solved. The people at the registration desk act as the coordinators or facilitators of the event who make sure that the entry to event is hassle free. An effective registration desk and online pre-registration set up is required for the best event management. These desks are the point of contact for all the visitors including the delegates at the event.
Here’s how you can manage a registration desk:-
- Prevention of long queues – Registration desks are very helpful in the organization of an event. It evades long queues which would have been otherwise possible. In order to speed up the process and make it smooth arrange for a badge scanner system or pre-printed badges for your delegates, speakers and exhibitors. Registration desks are worth investing in as they portray how well your event has been managed.
- Lanyards – Availability of name badge holders (lanyards) should be there so that your delegates can display their badges. To differentiate between different categories of registration and for quick identification, different colors of lanyards or badges will be very useful.
- Set up of registration desk – Registration desks are meant to provide support and convenience to the people present in the event. So it should be managed keeping in mind the convenience for example; separate points for those with different inquiries like – registrations, speakers, exhibitor queries or new registrations can be made. This will make sure that the people with different requirements are addressed separately and nothing is messed up.
- First time delegates – The delegates who are attending your event for the first time should be satisfied by your management. Friendly and well-spoken staff should be present to greet and direct delegates when they arrive at the venue. Their experience should be positive from the start till the end as it is the matter of reputation of the company.
- Brochures – If you have brochures, it could be made available at the registration desk, handed over at the session room entrance, or given when the delegates are seated in the session room.
- May I help you! – Many delegates may have travelled for too long to get at the venue, provide them directions to cloakroom if required, nearest toilets or provide refreshments if they are available at the venue. This will create a positive impact upon the delegates.
Registration desk is an essential step which will make your event a great success. The importance of registration desks is directly proportionate to the success of the event.
Gurdasmal Hospitality & Consultancy Services provides the best services when it comes to registration desks. They are well experienced in this field and therefore, knows how to handle and manage an event’s registration desk. Whether the event is of a huge budget or a small budget they know the manner in which there is efficient management of registration desks. The company is reliable since it is working in this sector from a very long period of time. It is a trusted brand name in Noida & is very dedicated and efficient in the market.
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